At the stop of September 2020, just after a legislative process of pretty much 4 several years, both of those chambers of the Swiss Parliament accredited the revised Federal Act on Information Protection (revised FADP). The revised FADP incorporates numerous adaptations to the EU’s Standard Knowledge Protection Regulation (GDPR), but retains its individual basic notion and also deviates from the GDPR in different factors. Illustrations of essential changes in the revised FADP are: a great deal stricter sanctions, extended responsibilities to supply facts, the obligation to build a file of information processing routines, and the enlargement of the data subject’s rights. A comparison between the revised FADP, the present FADP and the GDPR can be uncovered below. Having said that, it is not nonetheless identified for every what date the Federal Council will set the revised FADP into power.

Levels of the FADP revision

With the key aim of aligning Swiss facts safety regulation to the regulations of the EU and adapting it to the Council of Europe’s Conference for the Security of Folks with regard to Automatic Processing of Personalized Knowledge (ETS 108), the FADP revision went by way of the pursuing levels:

Rejected amendments to the statute

In the course of this legislative system, some of the proposed amendments have been dropped. This was the situation, e.g., with:

  • the provision about info of deceased persons presented for in the Federal Council’s draft, which had formerly now attracted considerably criticism (MLL News of 17 September 2019)
  • the proposal of the Political Establishments Committee of the Council of States in accordance to which consent is needed for each individual disclosure of own details (MLL News of 18 December 2019). Even so, the proposal in the end led to the introduction of a (minimal) corporate group privilege with regard to details safety legislation (see below), and
  • the recommendation that the Federal Knowledge Protection and Info Commissioner (FDPIC) could challenge or declare binding „ideal observe“ recommendations. It only remained as a new provision that stipulates the correct to submit codes of conduct to the FDPIC and his obligation to publish his belief.

Most vital new provisions of the revised FADP

The new Swiss details defense regulation yet is made up of numerous amendments, the most essential of which are defined below. An overview of the revised FADP, i.e., of the regulations which use under the revised FADP, and a comparison with the present FADP and the GDPR, is out there below in desk kind.

Scope: results doctrine, representation and exclusion of details of lawful individuals

In the revised FADP the territorial scope of application is now explicitly decided in accordance to what is identified as the effects doctrine. This means that the regulation will also be applicable to providers recognized overseas if they system private information and this info processing has an influence in Switzerland. Nonetheless, the earlier concepts will continue being in location for the uses of civil and legal law enforcement.

Companies devoid of a registered workplace in Switzerland may now also be obliged to appoint a agent in Switzerland if they system own data of individuals in Switzerland. This obligation is brought on if the info processing is linked to the featuring of merchandise or providers or the observation of the behaviour of these persons. In addition, it ought to require considerable and common processing which entails a significant chance for the character of the information topics.

The revised FADP is no more time applicable to data of lawful folks. The good news is, this Swiss peculiarity will thus be abolished. On the other hand, the sensible effects really should not be overestimated, as B2B details targeted traffic, for example, also on a regular basis requires the processing of data of normal people (e.g.. call people).

New groups of sensitive personal data

The definition of personal knowledge requiring particular defense („sensitive data“) has been expanded in comparison to the present-day FADP and will in upcoming also contain data on ethnicity, genetic data and biometric details that allow for the distinct identification of a pure particular person. The particular person categories led to numerous discussions (e.g., deletion of union information and social welfare actions MLL Information of 29 Could 2020) and were being in some conditions controversial right until the last second (e.g. restriction of genetic facts MLL Information of 25 September 2020). Also, the category of „personality profiles“, to which the very same demanding, increased necessities apply as for sensitive information, will not be provided in the revised FADP (see, having said that, the regulation on profiling underneath).

Regulation on profiling

The revised FADP now includes a lawful definition of profiling that corresponds to the definition in the GDPR and is not included in the latest FADP. As profiling is thus thought of:

„any type of automated processing of personal facts consisting of making use of these types of facts to evaluate particular individual aspects relating to a purely natural human being, in unique to analyse or forecast factors relating to that organic person’s effectiveness at get the job done, financial situation, wellbeing, private choices, passions, dependability, behaviour, area or whereabouts“.

In the preliminary draft, the Federal Council had initially proposed that in upcoming profiling really should only at any time be permitted with justification these kinds of as the consent of the information subjects. Certain statements in Parliament have implied a equivalent comprehension, whilst this proposal by the Federal Council was not incorporated into the draft invoice. As a result, profiling ought to continue on to be permissible with no consent in the long term. This also applies to so-referred to as „high-danger profiling“, even while the debates in Parliament have led to a specified degree of uncertainty and the concern is nonetheless possible to be the matter of conversations in the literature and situation legislation. In our belief, however, it can be assumed that Parliament did not want to deviate from the proven primary concept of Swiss knowledge defense legislation, even with regard to significant-risk profiling.

For private controllers, consent or other justification for (large-risk) profiling will therefore only be demanded in the circumstance of details processing that violates identity legal rights. On the other hand, based on the kind and scope of profiling, this could fairly effortlessly be the circumstance and therefore consent or other justification could be needed. Considering the fact that there is often significant uncertainty as to the justification for the prevailing interest, it is probably that acquiring consent will continue to be suggested in the foreseeable future. In the situation of „high-danger profiling“, only explicit consent is adequate as (probably essential) justification.

Substantial-possibility profiling was one particular of the major details of competition which almost prompted the FADP revision to fall short (MLL Information of 25 September 2020). The event of high-danger profiling is suitable for the explicitness of consent as effectively as for the justification of a credit score assessment (see under). In the revised FADP, superior-risk profiling is outlined as:

„profiling which involves a superior danger to the personality or essential legal rights of the data matter, as it results in a pairing amongst details that allows an assessment of crucial elements of the temperament of a purely natural person“.

Prolonged info obligations

The obligation to deliver info is considerably extended in comparison to the present law. Regrettably, however, the FADP does not contain an exhaustive record of all necessary data that need to be delivered to the details matter when processing personalized knowledge. It is for that reason important to check in each individual solitary case what details is expected, while next the list of the GDPR could be thought of.

At minimum the subsequent mandatory data must be presented:

  • the id and speak to facts of the controller
  • the processing uses
  • in the circumstance of disclosure of data: the recipients or the types of recipients
  • in the situation of info staying disclosed abroad, furthermore: the state or worldwide entire body and, if applicable, the safeguards of acceptable details defense or the exception, if no such safeguards are given
  • in the situation of indirect knowledge selection (i.e. details are not gathered from the data subject by themselves), in addition: the groups of personalized data processed
  • the perform of automatic personal decisions, i.e. a determination dependent only on automated processing which success in a legal consequence or significant results for the details topic.

In addition, the revised FADP does not control the form in which the details has to be presented to the knowledge issue. Therefore, even though there is no legal type necessity to be observed, an „appropriate“ sort will have to be decided on which is adequate to the purpose of clear details processing. On the other hand, a knowledge privacy coverage on the web page will not generally be ample (MLL Information from 4 August 2020).

Extension of the details subject’s rights

In addition to the duty to supply information and facts, the rights of the info subject matter in the revised FADP will be even more prolonged. Related to the GDPR, a suitable of the info subject matter to the handing about and transmission of info is now proven (correct to facts portability). Facts topics will be in a position to demand from customers that the facts they disclose be created readily available in a prevalent digital structure or transferred to other providers. This appropriate is, even so, not absolute. Thanks to the needs of the „common digital format“ and „proportionality“, it stays to be observed how typically this suitable can truly be invoked by the information subject matter in the celebration of a dispute (see MLL Information of 4 August 2020).

In addition, in the scenario of automatic personal decisions (see obligation to provide information earlier mentioned), the facts topic has a correct to object, according to which they may possibly condition their posture on the issue and demand from customers that the automatic personal decision be reviewed by a normal individual.

Provisions for the transfer of private details in just a corporate team – intra-team exemption?

The future principles on the transfer of particular knowledge in a company team and as a result the issue of no matter if a so-identified as intra-group exemption need to be introduced also supplied considerably food stuff for dialogue (MLL News of 18 December 2019). Eventually, having said that, this sort of an intra-team exemption has only been adopted in a quite limited type in the new legislation. For instance, although exemptions from the responsibility to notify and the correct to details utilize to intra-group knowledge trade beneath the revised FADP, intra-team disclosure may continue to represent a violation of personality rights and is only permissible if there is a justification. In this case, the distinctive justification for intra-group processing only applies if the data concerned and the form of processing are relevant and necessary „for economic competition“. Consequently, the legality of intra-team processing must normally be diligently examined in each individual personal scenario.

Justification for credit rating assessment

Art. 30 para. 2 c) revised FADP stipulates distinctive, stricter necessities for the assumption of a prevailing fascination in situation a credit score evaluation is carried out. Accordingly, a credit rating evaluation is justified if:

  • no sensitive own information are processed and no higher-hazard profiling is associated
  • the facts are only disclosed to 3rd parties if they will need the information for the conclusion or execution of a agreement with the information topic
  • the facts are not older than ten a long time
  • the data subject is of entire age.

File of all details processing actions

In the potential – as beneath the GDPR – a file of all processing activities has to be maintained under Swiss regulation. The upkeep of a document of processing things to do will presumably guide to the finest exertion in implementation for most firms, until ideal actions for GDPR compliance have presently been taken. The fantastic energy effects from the actuality that all information processing things to do of the complete company have to be recorded and correct information must be provided and consistently current. The minimum amount content of this processing report is prescribed by law for the two the controller and the processor.

The controller’s record of processing activities must incorporate the pursuing minimum information:

  • the identification of the controller
  • the purpose of the processing
  • a description of the groups of details subjects and the types of personal facts processed
  • the categories of the recipients
  • „if possible“, the period of time of retention of private details or the conditions for analyzing this interval
  • „if possible“, a standard description of the measures taken to make certain facts protection (suitable technical and organizational measures to avert facts security breaches)
  • if the data is disclosed overseas, the indicator of the region and the safeguards by which proper data protection is ensured.

Other new duties of the controller

Also freshly included are a variety of other obligations related to the processing of personalized information (MLL News of 15 June 2020):

  • Information breach notification: Breaches of info stability (e.g. decline of knowledge) which are probably to consequence in a large possibility to the character or essential rights of the facts matter will have to be notified without the need of hold off to the FDPIC and, as the case may possibly be, to the info topic.
  • Knowledge defense impact assessments: If an supposed info processing procedure entails a higher risk of violation of the personality or basic legal rights of a details subject, the controller is obliged to analyse the threats of this kind of processing in a details security impression assessm The revised FADP is primarily based on the being familiar with that a higher possibility need to be assumed in specific when applying new technologies and considerable processing of delicate personalized data or when systematically checking intensive general public spots.
  • Privacy-by-layout and privateness-by-default: As in the GDPR, the revised FADP also explicitly anchors the ideas of „data protection by technology“ and „data protection through privateness-helpful default settings“. When processing private details, proper complex and organizational actions will have to be taken „from the planning stage“ to make certain the implementation of information protection ideas (e.g. knowledge minimization) in these programs (privateness by structure). The default options, e.g. for apps or sites, should also be built „so that the processing of personal details is confined to the least necessary for the intended purpose“ (privateness-by-default).

Stricter sanctions and elevated powers of the FDPIC

The revised FADP delivers for prison sanctions in the type of a good of up to CHF 250,000. In addition, the FDPIC could open up an administrative investigation and issue orders. Even if the FDPIC himself cannot get sanctions, there is however the risk of prison sanctions of the same total, even if an buy issued by the FDPIC is disregarded, e.g. if information are ongoing to be processed in spite of a ban. The cantonal prison prosecution authorities will be accountable for imposing prison sanctions. In addition, civil legislation steps for removing, injunction or damages are nevertheless attainable.

All through the legislative method, it was expressed that legal sanctions are mostly aimed at supervisors and not at the workers who have out the work. At the identical time, nonetheless, it was not entirely ruled out that there may perhaps also be instances in which the sanction could be imposed on workforce without the need of administration capabilities. In the circumstance of offences for which a fantastic of CHF 50,000 or less is envisaged and the hard work to determine the offender within just the small business would be disproportionate, the firm can ultimately be ordered to pay the fine as a substitute of the normal man or woman.

Outlook

With the adoption of the ultimate voting textual content by both Councils, it is now very clear which rules businesses that method info will have to comply with in Switzerland in the long term. Nonetheless, it is not but very clear when the Federal Council will enter the revised FADP into force. Till the Federal Council announces the date of entry into pressure, it will even so however be vital to hold out till the referendum time period (14 January 2020) has expired. The certain date is particularly significant for the reason that the revised FADP does not offer for any transitional intervals. It is consequently highly recommended to drive forward with the corresponding compliance tasks immediately or to start them now (see also MLL News of 15 July 2020).